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Total
Service: Accounts Payable
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Accounts Receivable | Dispatching | Inventory | Job Costing
Accounts Payable | General Ledger | Payroll | Sales + Estimating
Accounts Payable
The Accounts Payable module is the hub of
job costing expenses, issuing purchase orders
and paying your bills. Total Service enables
you to manage all open orders and seamlessly
receive delivery when the items arrive at
your warehouse. AP invoices are automatically
generated when a shipment is received.
Purchase
Orders
Three types of purchase orders can be created
in Total Service. General PO's are used for
office supplies. Inventory PO's are used
to replenish stock and determine inventory
value. Job PO's are attached to a specific
job and are immediately job costed as committed
costs. When the material is received, it
becomes an actual cost. Additionally, they
can be included automatically on the AR invoice
when you bill the customer.
Bill Payment
Total Service provides two methods for paying
your bills. Automatic Payment generates checks
based on a set of guidelines you provide
such as due date or invoice date. Manual
Payment provides you with a list of outstanding
invoices so you can choose which ones should
be paid. |
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Additional
Features
There are many additional accounts payable
features available in Total Service,
including:
Detailed
vendor information
Job, inventory and general purchase
orders
Ability to receive delivery on items
and automatically turn them into AP
Invoices
Generate AP invoices manually
Manual payment of invoices
Automatic payment of invoices based
on user criteria
Generate checks individually or by
batch
Detailed vendor ledgers tracking all
invoices and payments
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